– Procure to Pay Upgraded

Meet CVSS – The Intelligent Customer – Vendor Self Service Platform

Connect shop floor requisitions, vendor collaboration, automated approvals, and finance controls into one powerful ecosystem — integrated with your ERP.

Request Demo

60%
Faster Order Lead Time

100%
Digital Audit Trail

0
Follow-Up Calls Needed

ERP
Native ERP Integration

– What is CVSS –

Beyond Procure-to-Pay – A Complete Supplychain Command Centre

Traditional Procure-to-Pay tools stop at the purchase order. CVSS extends that foundation all the way from shop floor demand signals to vendor e-Challans and receipt confirmation.

CVSS — Customer Vendor Self Service — is Softweb’s next-generation Procure-to-Pay platform built for manufacturers, mining companies, and industrial enterprises that need complete visibility across the supply chain.

It bridges your ERP system, your internal stores and procurement teams, and your supplier network through a single cloud-hosted application with native Android and web portal access.

Every transaction — from a shop floor indent to a vendor e-Challan — is captured, approved, and synced in real time. No spreadsheets. No WhatsApp approvals. No stockouts caused by invisible demand.

– Why CVSS –

Traditional Procure-to-Pay vs. CVSS


Process Area	❌ Traditional P2P	✅ CVSS
Requisition origin	Manual Paper / email forms	Digital Shop floor mobile app
Stock check before indent	Offline Phone calls to stores	Live Real-time ERP sync
Approval workflow	Slow Email chain approvals	Fast Rule-based auto-routing
Vendor communication	Fragmented Calls / WhatsApp	Self-service Vendor portal
Dispatch documentation	Paper Physical challans	Digital Vendor-generated e-Challan
Goods receipt notification	None No system alert	Auto Push notification to vendor
Audit trail	Partial Spreadsheet-based	Complete Full digital log
ERP writeback	Manual Separate data entry	Auto Web service sync

– How CVSS Works –

End-to-end System Flow

CVSS connects your ERP to a cloud server and exposes two parallel process tracks — one for vendors dispatching materials, one for internal teams raising and approving demand.

Customer Vendor Self Service - CVSS - Upgraded Procure-to-Pay

– Core Features –

Everything Your Procurement Team needs

CVSS delivers the complete feature set your CFO, procurement head, and store managers need — without stitching together five different tools.

ERP-Integrated Requisitions

Shop floor indents are created on mobile and instantly linked to ERP stock data. Real-time availability splits the request into stock issue and purchase indent automatically.

Automated Approval Workflows

Rule-based, multi-level approvals notify the right department head instantly. No more paper forms or email chains — approvers act from their phone.

Vendor Self-Service Portal

Suppliers log in to view outstanding POs, prepare e-Challans digitally, and receive automated GRN confirmations — eliminating back-and-forth calls.

Real-time Stock Visibility

Access item master data, PO outstanding, indent status, inspection backlogs, and delivery schedules — all pulled live from your SAP or ERP system.

Smart Notification Engine

Automatic email and push notifications for every key event: new PO to supplier, e-Challan in transit, goods receipt confirmation, and indent reminders.

Cloud-Hosted, Mobile-Ready

Deployed on cloud with a native Android app for on-the-floor accessibility. Role-based user management ensures the right people see the right data.

Reports & Analytics

Up to 8 company-side reports and 2 vendor-side reports, customised to your operational needs. Know your supply chain state at a glance.

Bidirectional ERP Sync

Approved indents, store issues, and e-Challan data flow back into your inventory management system automatically via web service — no duplicate data entry.

– Deliverables –

What CVSS Implementation includes

A structured implementation covering study, software development, cloud deployment, training, and ongoing support.

Company User Module

User creation & role management
Requisition / indent preparation
Requisition / indent approval
Pending task view (for approvers)
Requisition & indent status query
Item-based detailed stock query
Configurable reports (up to 8 formats

Supplier / Vendor Module

Vendor user creation & roles
View outstanding purchase orders
Prepare and submit e-Challans
Delivery schedule management
Vendor-side reports (up to 2 formats)

Integration & Infrastructure

ERP web service for data exchange
Network-based notification service
Auto e-mailing service (up to 5 triggers)
Database design & cloud deployment
Application hosting on cloud server

Implementation Services

Current system flow study & documentation
Handshaking SOP between SAP & CVSS
Report format finalisation
User training & test run
Operational manual submission

Around 30% resource expenditure reduced using CVSS

– Process Automation –

What gets Automated – in detail

CVSS integrates with your existing inventory management system and automates the following information exchanges and notifications.

Prerequisites (data accessed from ERP)

Stores item master information
Supplier master information
Real-time stock balance & PO outstanding
Indent outstanding vs purchase orders
Inspection backlog status
Indent status (PO raised or not)

Data pushed back to ERP

Approved indents (post-approval workflow)
Store item issues (after requisition fulfilment)
e-Challan information (vendor-submitted)

Automated notifications triggered

To supplier on new PO generation
To store users on e-Challan (material in transit)
To supplier on GRN / goods receipt
Supply reminder to vendor for pending orders
To dept head: indent approval required
To dept head: requisition approval required
To dept in-charge: store issues made

Workflow & Document Automation

Auto-generation of GRN, transfer notes, and dispatch documents
Auto-numbering of all transactions
Configurable approval and exception workflows
Auto-closure of completed tasks
Document version control and collaboration

ERP & Data Integration

Real-time or scheduled ERP synchronization
Vendor, item, and location master alignment
Automated validation for pricing, quantity, and compliance
Seamless sync of PO, GRN, invoice, and payment data
Error-less Material Management

Cost Optimization

Invest less in Operating Capital
Reduce multiple-level requisition entry

Quality & Performance

Agility in procurement
Real-time Communication Flow
Consumption Management

Risk Reduction

Meet Compliance Requirement
Business Continuity

Procurement & Requisition Automation

Faster procurement cycles

Reduced maverick spend

Stronger financial and policy control

CVSS digitizes procurement with policy-driven, guided workflows that balance control and agility.

Key Capabilities

Guided requisition creation aligned with budgets and policies
Multi-level approval workflows
Budget and compliance validation at requisition stage
Auto-routing based on value, category, and location
Automated PO creation and vendor communication
Real-time alerts for new requests, escalations, and delays
Secure document collaboration across teams

Integrated Inventory & GRN Automation

CVSS extends Procure-to-Pay directly to stores and shop floor operations, ensuring real-time material visibility and execution accuracy.

Key Capabilities

Mobile-based inventory and GRN operations
eBarcode / QR code scanning for receiving, putaway, and picking
Role-based access for storekeepers, supervisors, and auditors
Offline mode for remote or low-network locations
Photo capture for damaged or short-received items
Rejection recording with standardized reason codes
Real-time bin allocation and location-wise stock updates
Automated alerts for mismatches, rejections, and delayed receipts

Just-in-Time (JIT) inventory control

Fewer stock discrepancies

Transparent requisition handling

Vendor Portal & Supplier Collaboration

Reduced vendor follow-ups and disputes

Faster invoice resolution

Stronger supplier relationship management

CVSS strengthens supplier relationships through a robust Vendor Self-Service Portal.

Vendors can:

Receive purchase orders instantly
Submit invoices digitally
Upload ASN and compliance documents
Track approval and payment status in real time

Invoice & Account Payable Automation

CVSS eliminates manual AP bottlenecks by tightly linking procurement, GRN, and finance.

Key Capabilities

Invoice capture via upload, email, or OCR
Automated 3-way matching (PO ↔ GRN ↔ Invoice)
Exception routing with automated clarifications
Auto-reminders for pending approvals
Payment scheduling and reconciliation
End-to-end audit trail for every transaction

Faster invoice closures

Improved cash flow predictability

Stronger audit and compliance

Frequently Asked Questions

Is CVSS same as the Procure-to-Pay Solution

CVSS is built on the Procure-to-Pay foundation but extends it significantly. A standard P2P solution covers requisition to payment. CVSS adds real-time ERP stock integration, a vendor self-service portal for e-Challan generation, bidirectional ERP sync, and a smart notification engine — making it a complete supply chain command centre for manufacturers.

Does CVSS integrate with SAP or any other ERP?

Yes. CVSS is designed with SAP integration as a core feature. It exchanges data via web services — pulling PO outstanding, indent status, stock levels, item master, and supplier master from SAP, and pushing back approved indents, store issues, and e-Challan data.CVSS is built on the Procure-to-Pay foundation but extends it significantly. A standard P2P solution covers requisition to payment. CVSS adds real-time ERP stock integration, a vendor self-service portal for e-Challan generation, bidirectional ERP sync, and a smart notification engine — making it a complete supply chain command centre for manufacturers.

Suppliers or Vendors can use CVSS without any Technical Knowledge?

Absolutely. The vendor portal is designed for ease of use — suppliers simply log in, check their open orders, and prepare e-Challans with guided forms. No ERP access or training is needed on the vendor’s side.

Is CVSS deployed on cloud or on-premise?

CVSS is hosted on a cloud server, making it accessible from anywhere via web browser or Android app. This eliminates infrastructure costs and enables multi-vendor, multi-site access without VPN complexity.

How long does CVSS implementation takes?

Implementation involves system study, development, cloud deployment, and training. Timelines depend on the complexity of your ERP integration and the number of customisations. Our team conducts a full system study and provides a detailed project plan before kick-off.

What makes CVSS better than just using SAP's Procurement Module

SAP’s procurement module is powerful but complex and expensive to extend to vendors or shop floor workers. CVSS sits on top of SAP as a lightweight, mobile-friendly layer — giving frontline users and vendors simple, role-specific interfaces without requiring SAP licences or training for every user.

– Hassle-Free Installation –

Get Started In Three Simple Steps

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Single Point Entry

End user can directly order
for required parts or materials

Quick Vendor On Boarding

Vendors can on board by themselves by following compliance.

User Friendly Dashboard

Consolidated report from
order to procurement

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Smart Factory Automation

Mining

Robotic Process Automation

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Customer Vendor Synchronization

– Procure to Pay Upgraded

Meet CVSS – The Intelligent Customer – Vendor Self Service Platform

Connect shop floor requisitions, vendor collaboration, automated approvals, and finance controls into one powerful ecosystem — integrated with your ERP.

– What is CVSS –

Beyond Procure-to-Pay – A Complete Supplychain Command Centre

– Why CVSS –

Traditional Procure-to-Pay vs. CVSS

– How CVSS Works –

End-to-end System Flow

– Core Features –

Everything Your Procurement Team needs

ERP-Integrated Requisitions

Automated Approval Workflows

Vendor Self-Service Portal

Real-time Stock Visibility

Smart Notification Engine

Cloud-Hosted, Mobile-Ready

Reports & Analytics

Bidirectional ERP Sync

– Deliverables –

What CVSS Implementation includes

Company User Module

Supplier / Vendor Module

Integration & Infrastructure

Implementation Services

Around 30% resource expenditure reduced using CVSS

– Process Automation –

What gets Automated – in detail

Prerequisites (data accessed from ERP)

Data pushed back to ERP

Automated notifications triggered

Workflow & Document Automation

ERP & Data Integration

Cost Optimization

Quality & Performance

Risk Reduction

Procurement & Requisition Automation

Integrated Inventory & GRN Automation

Vendor Portal & Supplier Collaboration

Invoice & Account Payable Automation

Frequently Asked Questions

– Hassle-Free Installation –

Get Started In Three Simple Steps

Single Point Entry

Quick Vendor On Boarding

User Friendly Dashboard

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