The tea industry follows an auctioning process which has been prevalent since colonial times. With time, the process of auction has switched more towards online or e-auction. In present-day e-auction, the key remains accuracy and timeliness. Robotic Process Automation– RPA is driving a transformative change.
Softweb’s myPA Bot is leading the way in automating repetitive and time-consuming tasks for bulk tea manufacturers, helping them focus on what they do best—producing quality tea.
RPA in the Tea Auction Process
With RPA, manufacturers can automate routine processes that require human-like precision, speed, and reliability. myPA offers exactly this by working as a virtual assistant, executing tasks around the clock without error.
The automation provided by myPA is especially helpful in tea auctions, where precise documentation, cataloguing, and invoicing are vital. Let’s dive into how myPA simplifies these tasks, giving tea manufacturers a productivity boost.
Key Areas How RPA excels in Tea Auctions
Automating Catalogue Downloads
One of myPA’s primary functions is automating the download of auction catalogues from the Tea Board’s Bharat e-Auction portal. By logging into the portal, myPA can download the “Published Catalogue” for a given sale, streamlining a tedious process into a few automated clicks.
For those using PACE ERP, myPA can further simplify tasks by automatically importing these catalogues into the ERP system for auction booking and catalogue preparation. For users on other ERP systems, a customized machine learning (ML) process can be integrated to achieve similar efficiency.
Seamless Sale Advice and Tax Invoice Management
Once an auction is concluded, myPA automatically retrieves the sale advice and tax invoice details directly from the auction portal. This data, which includes LOT numbers and buyer details, is essential for generating accurate tax invoices.
myPA – RPA solution for e-auction can even generate these invoices automatically, if integrated with PACE ERP, complete with IRN and QR codes.
IRN, QR Code & Acknowledgement Uploads
myPA’s automated uploads simplify compliance by uploading essential files, such as IRN and QR codes, back to the Bharat e-Auction portal in the required format. This step, typically time-consuming, is now completed within minutes, ensuring data is updated accurately and promptly.
Digitally Signing Tax Invoices
The automated signing process for tax invoices is another major advantage of myPA. As soon as the auction portal provides downloadable tax invoices, myPA retrieves, and digitally signs (DSC in USB port). Finally, RPA compresses them for re-upload in the Bharat e-auction or Tea Portal website, maintaining document integrity and compliance.
Automated Downloads of Payable Invoices
Handling payable invoices for Tea Board cess and brokerage is streamlined with myPA’s download and extraction capabilities. For PACE ERP users, the system can directly prepare liability payable journals, and an option for auto-approval can be configured based on the company’s preferences.
Streamlined Receipt Adjustments
myPA also assists in managing receipt adjustments by automating downloads of bank payment data from buyers and applying it to outstanding invoices in the ERP system. This eliminates manual entries and ensures that records are accurate and up-to-date.
The Future of RPA in Tea Auctions
As the tea industry continues to embrace digital transformation, RPA will play an increasingly important role in auction processes. myPA not only automates tasks but also enhances productivity, accuracy, and compliance at every step. By leveraging RPA, bulk tea manufacturers can gain a competitive edge, reduce manual labour, and redirect focus to strategic business areas.
Additionally, RPA can manage accounts payable and receivable in automated way, reducing chances of errors and manipulation. Manufacturing companies too are increasing their productivity by implementing RPA in manufacturing.
With Softweb’s myPA, the tea auction process is set for an overhaul, reducing operational friction and improving bottom-line productivity. From catalogue downloads to tax invoice management, this RPA solution promises a seamless and efficient experience for tea manufacturers navigating the digital landscape of tea auctions.
